Privacy statement

 

General

Heliview Conferences & Training B.V. (hereinafter: Heliview), based in Breda, is responsible for the processing of personal data as described in this Privacy Statement.

Heliview organises events such as conferences and Executive Tables across various industries, with the primary goal of sharing knowledge and facilitating personal and business connections. We continuously adapt our services to ensure participants and partners can easily, informally, and effectively connect and exchange knowledge.

This Privacy Statement explains which personal data Heliview collects, processes, and uses, and how we handle it. We recommend that you read this statement carefully.

 

Contact

Heliview Conferences & Training B.V.
Lage Mosten 5
4822 NJ Breda
The Netherlands
+31 76 548 4000
[email protected]

 

Applicability

This Privacy Statement applies to all processing of personal data by or on behalf of Heliview.

 

Legal Basis for Processing

Heliview processes personal data for the execution and handling of agreements, such as participation in events as a participant or partner. We may also process and retain personal data to comply with legal obligations, such as tax regulations.

Additionally, Heliview may process personal data based on legitimate business interests, including:

  • providing high-quality services;
  • generating revenue;
  • ensuring system security;
  • maintaining efficient business operations;
  • informing customers about relevant products and services.

Personal Data

Depending on the services you use, Heliview may process the following personal data:

  • Salutation, initials, first name, middle name, last name
  • Titles (prefix/suffix)
  • Preferred language
  • Direct and mobile phone number
  • Business email address
  • Newsletter subscriptions
  • LinkedIn profile URL
  • Job title, type of work, department
  • Company information
  • Orders, invoices, payment details
  • Registration profile (answers in registration forms)
  • Personal program and session registrations
  • Attendance (events, meetings, sessions, Executive Tables)
  • Time spent at events or online activity
  • Video views
  • Evaluations
  • Contact history
  • Role at the event
  • Photos, biographies (e.g. speakers)
  • Interest in Executive Tables
  • Whitepaper downloads

Purposes of Processing

Heliview processes personal data for purposes including:

  • relationship management;
  • communication;
  • informing about products and services;
  • organising and executing agreements;
  • delivering services;
  • issuing certificates of attendance;
  • sending newsletters;
  • (tele)marketing;
  • verifying eligibility for participation;
  • sending login details and SMS messages;
  • attendance registration and badge printing;
  • sharing data with third parties;
  • evaluations and service improvement;
  • invoicing and payment;
  • legal compliance;
  • handling complaints, incidents, and disputes.

Sharing Data with Third Parties

Heliview may share personal data with third parties involved in organising and executing events, such as partners and service providers.

 

Paid End User Ticket (Conference)

No personal data is shared with partners, except when:

  • you voluntarily share your data during interactions;
  • you schedule a 1-on-1 meeting or request access to a session.

In such cases, the following data may be shared: name, job title, LinkedIn profile, company details, and registration profile.

If your badge is scanned, your data (including email and mobile number) is shared with that partner for personal follow-up only.

 

Free End User Ticket (Conference)

The following data is shared with partners:

  • name and title
  • email address
  • job details and company information
  • registration profile
  • participation in meetings/sessions
  • video engagement

Mobile number is only shared when:

  • you have a 1-on-1 meeting;
  • your badge is scanned.

Heliview may also share anonymised email data with platforms such as Google, Bing, LinkedIn, and Facebook for marketing purposes (max. 90 days storage).

 

Non-End User Ticket

No personal data is shared, except anonymised email usage for marketing purposes as described above.

 

Executive Table

Shared with partners:

  • name and title
  • job details and company information
  • mobile phone number
  • registration profile

Email is shared only for personal contact (not for newsletters).

 

Delegates, Speakers & Roles

If you participate as a delegate, speaker, moderator, or similar role, your data (including name, job title, LinkedIn, photo, and biography) may be used in event materials and communication.

 

SMS Communication

You may receive SMS updates about the event (e.g. reminders, schedule updates). You can opt in or out via EventManager. This service is free of charge.

 

Newsletters

You may subscribe to newsletters. You can unsubscribe at any time via:

 

Security

Heliview takes appropriate technical and organisational measures to protect your personal data and prevent misuse.

 

Storage & Retention

Data is stored within the EU and retained only as long as necessary, with a maximum of 7 years without contact.

 

Images & Recordings

Photos and videos may be taken during events and used for promotional purposes. By attending, you consent to this use.

If you object, please contact: [email protected]

 

Your Rights

You have the right to:

  • access your data;
  • correct your data;
  • object to processing;
  • restrict processing;
  • request data transfer;
  • request deletion (“right to be forgotten”).

Requests can be sent to: [email protected]

We aim to respond within one month.

 

Cookies

Heliview uses functional cookies. Disabling cookies may limit functionality (e.g. EventManager login).

 

Complaints

If you have a complaint, please contact us. You may also file a complaint with the Autoriteit Persoonsgegevens.

 

Changes

Heliview reserves the right to update this Privacy Statement at any time.